Privacy Policy

Version: 1.0 (draft) Effective date: [DATE] Last updated: [DATE]

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If you are a parent or guardian, please also read our Children's Privacy Notice, which explains in plain language what we collect about athletes under 13 and how you can review or delete it.

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1. Who we are

[LEGAL ENTITY NAME] d/b/a T3TV Sports, part of Top25 Holdings ("T3TV," "we," "us"), operates t3tvsports.com and runs youth basketball camps, tournaments, and showcases.

Contact for privacy questions: T3tv.youth@gmail.com Mailing address: [FULL BUSINESS ADDRESS]

2. Summary

• Only parents and guardians hold accounts. Athletes do not.
• We collect athlete information from the parent, not from the athlete.
• We publish athlete names, images, and performance data as part of our media and rankings business. This is central to what we do and is covered by the Media Release you sign at registration.
• We share parent contact details with event sponsors only if you opt in separately.
• We never share an athlete's contact details or personal information with sponsors. No exceptions.
• You can review, export, and request deletion of your athlete's data at any time.

3. Information we collect

3.1 Information you give us

About you (the parent or guardian)

• First and last name
• Email address
• Mobile phone number
• Password (stored hashed, never in readable form)
• City, state, and ZIP code
• Payment information, handled by our payment processor — we do not store full card numbers

About your athlete

• First and last name, and preferred name
• Date of birth
• Current grade and graduating class year
• Gender
• Jersey size and jersey number
• Allergies and medical notes you choose to provide
• Emergency contact name, phone number, and relationship
• Team, club, or program affiliation

Consent records

• Which documents you accepted, which version, when, and the IP address and browser used

3.2 Information we generate

• Registration, attendance, and check-in records
• Photographs, video, and livestream footage from events
• Performance statistics, box scores, evaluations, and rankings
• Content published on T3TV properties, Top25Scouts, and Hoop Verified

3.3 Information collected automatically

• IP address, browser type, device type, operating system
• Pages visited and referring URLs
• Cookies and similar technologies — see our Cookie Policy

4. How we use information

We rely on your consent for media publication and for sponsor contact sharing. We rely on contractual necessity for running the events you register for, and on legitimate interests for security, fraud prevention, and improving the Services.

5. How we share information

5.1 Publicly, as part of our media business

Athlete name, image, likeness, position, jersey number, grade, graduating class, city and state, team affiliation, statistics, evaluations, and rankings are published on T3TV properties, Top25Scouts, Hoop Verified, our social channels, and through media partners and credentialed outlets. This is the core of what we do and is covered by the Media Release.

5.2 With sponsors — parents only, opt-in only

If, and only if, you affirmatively opt in during registration, we may share with sponsors of that event:

• Your name
• Your email address
• Your city and state
• Your athlete's age band (a range, not a date of birth)

We do not share your athlete's name, date of birth, photograph, contact details, medical information, or profile data with sponsors, at any price, under any sponsorship tier.

Sponsors receive this list once, within five business days of the event, under a written Data Use Agreement that limits use to their own marketing and prohibits resale or transfer.

You can withdraw this consent at any time from your account or by emailing T3tv.youth@gmail.com. Withdrawal applies going forward; it cannot recall a list already delivered.

5.3 With service providers

Hosting, database, email delivery, payment processing, analytics, and photography and video contractors. They may access information only as needed to perform their function and are bound to protect it.

5.4 With venues and officials

Rosters and participant lists where required by a venue, insurer, or sanctioning body.

5.5 For legal reasons

Where required by law, subpoena, or court order; to enforce our terms; or to protect the rights, safety, or property of any person.

5.6 In a business transfer

If we are involved in a merger, acquisition, or sale of assets, information may transfer. We will notify you and any successor will remain bound by this policy or give notice before changing it.

5.7 What we never do

We do not sell personal information. We do not share children's personal information with advertisers or data brokers. We do not permit third-party advertising networks to collect information from our registration flows.

6. Children's information

Our Services are directed to parents and guardians, not to children. Children do not create accounts, do not have logins, and cannot submit information to us directly.

Information about athletes is collected from the parent or guardian who registers them.

For athletes under 13, our Children's Privacy Notice sets out what we collect, how we use it, and how you can review, export, or delete it. If you believe we have collected information directly from a child under 13 without parental consent, contact T3tv.youth@gmail.com and we will investigate and delete it.

7. Your rights and choices

Regardless of where you live, you can:

• Access — view everything we hold about you and your athlete, from your account area
• Export — download that information
• Correct — edit your details and your athlete's details in your account
• Delete — request deletion of your athlete's record. Requests are reviewed because we may need to retain registration, financial, insurance, and published-content records. We will tell you what we can delete and what we must keep, and why.
• Withdraw consent — for sponsor sharing, for marketing, and for future media use
• Unsubscribe — from marketing email, using the link in any message

Depending on your state, you may have additional rights under laws including the California Consumer Privacy Act.

[NOTE FOR COUNSEL: state-specific rights sections needed — CA, VA, CO, CT, UT, TX and others depending on where events are held and where participants reside. "Do Not Sell or Share" disclosures require review given the sponsor list, even though we treat it as consented sharing rather than a sale.]

To exercise any right, use your account area or email T3tv.youth@gmail.com. We will respond within [30] days.

8. Data retention

[NOTE FOR COUNSEL: waiver retention should be set against the longest applicable limitations period for a minor's claim, which in several states runs from the age of majority.]

9. Security

We use encryption in transit, hashed passwords, access controls, and audit logging. Athlete records are marked as minors' data and are excluded by default from any sponsor-facing export.

No system is perfectly secure. If a breach affects your information, we will notify you as required by law.

10. International

The Services are intended for users in the United States, and information is stored and processed in the United States. We do not offer the Services to users in the European Economic Area or the United Kingdom.

11. Changes

We will post any updated policy with a new version number and effective date. Where changes are material, we will ask you to review and re-accept the next time you sign in.

12. Contact

Privacy questions, requests, and complaints:

[LEGAL ENTITY NAME] d/b/a T3TV Sports [FULL BUSINESS ADDRESS] T3tv.youth@gmail.com